Reply To: Why Use Memorized Transactions in QuickBooks?

[petergroft]

1. Create or open the transaction you want to memorize. Complete the transaction details.
Note: If a certain field changes per transaction, make sure to leave it blank. For example, you need to leave the Amount field blank if your utility bill expense changes every month.

2. Go to the Edit menu, then select Memorize.
3. Set up the details for your memorized transaction:
– How Often: How many times you want QuickBooks to remind you about the transaction.
– Remind Me: Adds the transaction to your Reminders list.
– Automatically Enter: QuickBooks automatically records the transaction when it’s due.
– Next Date: The date the transaction is due next.
– Number Remaining: The number of times you want to record the transaction. For example, if it’s a loan transaction, enter the number of payments you have left.
– Days in Advance To Enter: The number of days in advance you want to enter the transaction.
– With Transactions in Group and Group Name: Adds the transaction to a memorized transaction group.
– Show in Calendar: A reminder appears in your Calendar.

To use a memorized transaction:

1. Go to the Lists menu, then select Memorized Transactions.
2. Select the memorized transaction.
3. Select Settings ⚙️, then select Use.
4. Make the changes, then select Save.

1. Go to the Lists menu, then select Memorized Transactions.
2. Select the memorized transaction.
3. Go to the Edit menu, then select Edit Memorized Transaction.
4. Make the changes to the transaction details, then then select Save.
5. If you want to delete the transaction, select Delete Memorized Transaction.

You can group memorized transactions together if they have the same due date.

1. Go to the Lists menu, then select Memorized Transactions.
2. Select Create +.
3. In the Name field, enter the group name. Make sure to include “group” in the name.
4. Set up the details about your memorized transaction group, then select OK.

1. Go to the Lists menu, then select Memorized Transactions.
2. Select the memorized transaction.
3. Go to the Edit menu, then select Edit Memorized Transaction.
4. Select With Transactions in Group.
5. From the Group Name ▼ dropdown, select the group you want to add it.
6. Select OK.

Regards,
Peter